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Digital Preservation – The Planets Way

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Individual presentations may be downloaded using the links provided below. Alternatively, zip files containing all of the presentations are available here.

Programme

Day 2 | Day 3

Programme Day 1: 16 September 2009

Time
Activity
Speaker
08:45 – 09:15
Coffee and Registration
09:15 – 09:30
Welcome and introductions
Clive Billenness, British Library
09:30 - 10:15
Introduction to Digital Preservation: Why preserve? How to preserve?
This session sets out the business case for digital preservation , provides explanation of the technical elements that make up digital preservation, the technical problems behind preservation; the options available and the decisions that need to be taken.
Ross King, Austrian Institute of Technology

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10:15 – 10:45
The Preservation Action Cycle: Introduction to Planets
Introduction to the Planets framework and a summary of what Planets will do.
10:45 – 11:00
Break
11:00 – 11:30
Digital Preservation in Southern and Eastern Europe
Key-note outlining the specific circumstances in Southern and Eastern European countries.
Nikola Ikonomov, Institute of Mathematics and Informatics Bulgarian Academy of Sciences

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11:30 – 12:00
Digital Preservation: How to Preserve
Introduction to the actions available to emulate environments and migrate content. It will introduce features and benefits of Planets such as Gap Analysis, Blueprint, Planets tools, wrapped tools, PA Registry.
Sara van Bussel, The National Library of The Netherlands

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12:00 – 12:30
Tools: How to Understand Files
This session will highlight the significant properties of digital objects; issues with characterising digital content; and tools within Planets that will help users to understand digital collections. It will include references to models, XCDL, XCEL and the Pronom and PC Registry.

12:30 – 13:30
Lunch
13:30 – 14:00
Digital Preservation: How to Verify
Introduction to the Planets testbed, Corpora and workflow that illustrates how the Testbed can be used to support digital preservation activities.
Maurice van den Dobbelsteen, The National Archives of the Netherlands

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14:00 – 14:30
Digital Preservation: How to Plan
An introduction to Planets’ digital preservation planning framework and workflow, plus an introduction and explanation of the Plato tool and what it will do.
Christoph Becker and Hannes Kulovits, Vienna University of Technology

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14:30 – 15:00
Discussion and requirements gathering session
Attendees will be encouraged to discuss their needs and views from the perspective of starting preservation planning.
Christoph Becker, Vienna University of Technology
Clive Billenness, British Library
moderators

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15:00 – 15:15
Break
15:15 – 15:45
Tools: How to Integrate the Components of Digital Preservation
This session introduces the Planets framework and how it fits with Library and Archive IT and repository systems.
Ross King, Austrian Institute of Technology

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15:45 – 16:30
Case Study 1
Introduction by Clive Billenness that refers to the findings of the DT7-D4 Field Studies report.

Case study from the Open Society Archives (OSA) at Central European University.
Gabriella Ivacs, Open Society Archives at Central European University

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16:30 – 17:00
Summary of Value and Benefits and Facilitated Discussion with Speaker Panel

Thank you and Close – Invitation to attend Evening Reception

Day One Certificates and Feedback Forms
Clive Billenness, British Library
19:00
Dinner for participants

Programme Day 2: 17 September 2009

Time
Activity
Speaker
08:30 – 09:00
Coffee and Registration
09:00 – 09:30
Introduction to the practical sessions of Day 2 and 3
Introduction to the practical sessions.
Gather input from the audience about organizations and roles.

Presentation of the BAS case study of the National Center for Digitisation in Sofia.
Clive Billenness, British Library
Nikola Ikonomov, Institute of Mathematics and Informatics Bulgarian Academy of Sciences
09:30 – 10:30
Preservation Planning with Planets
A guided walk-through the steps of the preservation planning workflow using Plato, presenting the steps, information collected, etc.
Christoph Becker and Hannes Kulovits, Vienna University of Technology

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10:30 – 10:45
Break
10:45 – 12.00
Practical Exercise:
Define, present and discuss the objective tree.
Participants will work along using the planning tool Plato, up to the definition of the objective tree.
Christoph Becker and Hannes Kulovits, Vienna University of Technology
12:00 – 13:00
Lunch
13:00 – 14:30
Characterisation of digital documents
This session will provide an explanation of how different file formats (txt, pdf, doc, jpeg, JPEG2000, audio, video, etc) behave with regard to preservation, what is involved in characterisation and the characterisation tools available in Planets.

Practical exercise: walk through a practical example with documents extracted from the Testbed Corpora using the Planets characterization tools (including identification of file formats, Pronom, XCEL, XCDL).
14:30 – 15:30
Preservation Actions
This session will describe the available strategies for successful preservation and the tools needed, a clear explanation of the environments where Planets will be most useful, and an introduction to the Registry and the metadata needed to describe the tools.

Practical exercise: demonstrate the use of the Registry and some preservation actions (emulation (Dioscuri, GRATE)) on documents extracted from the Testbed Corpora. Evaluate different tools with a special focus on their fitness for long term preservation.
Sara van Bussel, The National Library of The Netherlands

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15:30-16:00
Break
16:00 – 17:30
Benchmarking Preservation Tools: the Testbed Environment
A detailed presentation of the functionality and the components of the Testbed, and the possible use of the Corpus and the Registry. There will also be an explanation of Testbed Workflow, and presenters will address the practicalities of using Testbed in a real organisation.

Practical demo: using in the Testbed environment some of the tools seen in the previous sessions.
Maurice van den Dobbelsteen, The National Archives of the Netherlands and
Matthew Barr, HATII at the University of Glasgow

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17:30 – 17:45
Day 2 closing session
Review and summarize the main points of the day, and introduce Day 3. There will be an opportunity for the audience to provide feedback.

Programme Day 3: 18 September 2009

Time
Activity
Speaker
08:30 - 09:00
Coffee and Registration
09:00 – 09:15
Introduction and Review of Learning
Clive Billenness, British Library
09:15 – 11:15
Completing a Preservation Plan

Practical exercise: participants will use the objective tree defined on the previous day to perform preservation actions on the selected objects, evaluate the results using characterization tools, and evaluate results using the characterization tools presented on the previous day. Running through phases 2, 3 and 4 of the Planets preservation planning process, the practical exercise will be completed and the resulting plan will be discussed and evaluated with the audience.
Christoph Becker and Hannes Kulovits, Vienna University of Technology

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11:15 – 11:30
Break
11:30 – 13:00
Experiencing the Testbed Environment

Practical exercise: part of the preservation plan developed in the previous session will be tested, in order to evaluate the practical aspect of the plan and, if needed, to test possible alternatives. Perform experiments using the selected tools and criteria elaborated in the previous exercise. Execute the experiment in the Testbed. Discuss the results and the impact they could have on further preservation planning using Plato.
Maurice van den Dobbelsteen, The National Archives of the Netherlands and
Matthew Barr, HATII at the University of Glasgow

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13:00 – 14:00
Lunch
14:00 – 15:30
Preserving Databases with SIARD
Lecture, demo and practical exercises on how to preserve archival data bases.
Amir Bernstein, Swiss Federal Archives

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15:30 16:00
Break
16:00 – 16:30
16:30 – 17:00
Round-up of the learning days, lecturer’s panel, discussion and feedback. Certificates and Feedback Forms
Clive Billenness, British Library
SEEDI and BAS representatives to be confirmed