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Digital Preservation – The Planets Way

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Programme (subject to final confirmation)

Day 2 | Day 3

Programme Day 1: 17 November 2009

Time
Activity
Speaker
08:30 – 09:00
Coffee and Registration
09:00 – 09:15
Welcome and introductions
Objectives of the Event
Vittore Casarosa, HATII at the University of Glasgow
09:15 - 09:30
Opening Address
Krystyna Ohnesorge, Swiss Federal Archives
09:30 - 10:00
Introduction to Digital Preservation: Why preserve? How to preserve?
This session sets out the business case for digital preservation , provides explanation of the technical elements that make up digital preservation, the technical problems behind preservation; the options available and the decisions that need to be taken.
Ross King, Austrian Institute of Technology
10:00 – 10:30
The Preservation Action Cycle: Introduction to Planets
The business case for Preservation.
Introduction to the Planets framework and a summary of what Planets will do.
Clive Billenness, British Library
10:30 – 11:00
Break
11:00 – 11:30
Introduction to Preservation Planning
A “business oriented” introduction to preservation planning
Christoph Becker, Vienna University of Technology
11:30 – 12:00
Digital Preservation: How to Preserve
Introduction to the actions available to emulate environments and migrate content. It will introduce features and benefits of Planets such as Gap Analysis, Blueprint, Planets tools, wrapped tools, PA Registry.
Sara van Bussel, The National Library of The Netherlands
12:00 – 12:30
Tools: How to Understand Files
This session will highlight the significant properties of digital objects; issues with characterising digital content; and tools within Planets that will help users to understand digital collections. It will include references to models, XCDL, XCEL and the Pronom and PC Registry.

Jan Schnasse, University at Cologne
12:30 – 13:30
Lunch
13:30 – 14:00
Digital Preservation: How to Verify
Introduction to the Planets testbed, Corpora and workflow that illustrates how the Testbed can be used to support digital preservation activities.
Edith Michaeler, Austrian National Library
14:00 – 14:30
Digital Preservation: How to Plan
An introduction to Planets’ digital preservation planning framework and workflow, plus an introduction and explanation of the Plato tool and what it will do.
Christoph Becker and Hannes Kulovits, Vienna University of Technology
14:30 – 15:00
Discussion and requirements gathering session
Attendees will be encouraged to discuss their needs and views from the perspective of starting preservation planning.
Christoph Becker, Vienna University of Technology
Vittore Casarosa, HATII at the University of Glasgow
moderators
15:00 – 15:30
Break
15:30 – 16:00
Tools: How to Integrate the Components of Digital Preservation
This session introduces the Planets framework and how it fits with Library and Archive IT and repository systems.
Ross King, Austrian Institute of Technology
16:00 – 17:00
Klaus Kempf, Bavarian State Library
17:00 – 17:30
Summary of Value and Benefits and Facilitated Discussion with Speaker's Panel

Thank you and Close – Invitation to attend Evening Reception

Day One Certificates and Feedback Forms
Vittore Casarosa, HATII at the University of Glasgow
19:00
Dinner for participants

Programme Day 2: 18 September 2009

Time
Activity
Speaker
08:30 – 09:00
Coffee and Registration
09:00 – 09:15
Introduction to the practical sessions of Day 2 and 3
Introduction to the practical sessions.
Gather input from the audience about organizations and roles.
Clive Billenness, British Library
09:15 – 10:00
Case Study 2
Digital Preservation at the Swiss Federal Archives
Jérémie Leuthold, Marguérite Bos and Urs Meyer, Swiss Federal Archives
10:00 – 11:00
Preservation Planning with Planets
A guided walk-through the steps of the preservation planning workflow using Plato, presenting the steps, information collected, etc.
Christoph Becker and Hannes Kulovits, Vienna University of Technology
11:00 – 11:15
Break
11:15 – 12.30
Preservation Planning with Planets – Practical Exercise
Define, present and discuss the objective tree. Participants will work along using the planning tool Plato, up to the definition of the objective tree.

Break out sessions
Christoph Becker and Hannes Kulovits, Vienna University of Technology
12:30 – 13:30
Lunch
13:30 – 14:30
Characterisation of digital content
The first part of the session gives an overview on what is involved in characterisation. This includes general issues, a discussion of file formats in the context of digital preservation and characterisation and a short introduction into the Planets characterisation languages and tools (XCL).

The second part is a demonstration of the XCL tools (Extractor and Comparator). It is shown how properties can be extracted and compared with these tools. Subsequently the results are discussed in the context of evaluation of file format migration.

Break out sessions
Volker Heydegger and Jan Schnasse, University at Cologne
14:30 – 15:15
Preservation Actions
This session will describe the available strategies for successful preservation and the tools needed, a clear explanation of the environments where Planets will be most useful, and an introduction to the Planets Core Registry and the metadata needed to describe the tools.

Use of the Planets Core Registry and some preservation actions (emulation with Dioscuri or GRATE) are demonstrated.

Sara van Bussel, The National Library of The Netherlands
15:15-15:45
Break
15:45 – 16:30
Benchmarking Preservation Tools: the Testbed Environment
The functionality and the components of the Testbed, the possible use of the Corpus and the Planets Core Registry, an explanation of Testbed Workflow.

Practical demo: using in the Testbed environment some of the tools seen in the previous sessions.
Edith Michaeler, Austrian National Library and Matthew Barr, HATII at the University of Glasgow
16:30 – 17:00
Day 2 closing session
Review and summarize the main points of the day, and introduce Day 3. There will be an opportunity for the audience to provide feedback.
Clive Billenness, British Library

Programme Day 3: 19 November 2009

Time
Activity
Speaker
08:30 - 09:00
Coffee and Registration
09:00 – 09:15
Introduction and Review of Learning
Clive Billenness, British Library
09:15 – 10:30
Preservation actions - Preserving Databases
Lecture, demo and practical exercises on how to preserve archival databases using the SIARD tool.
Amir Bernstein, Swiss Federal Archives
10:30 – 11:00
Break
11:00 – 12:30
Completing a Preservation Plan - Practical Exercise
Participants will use the objective tree defined on the previous day to perform preservation actions on the selected objects, evaluate the results using characterization tools, and evaluate results using the characterization tools presented on the previous day. Running through phases 2, 3 and 4 of the Planets preservation planning process, the practical exercise will be completed and the resulting plan will be discussed and evaluated with the audience.

Break out sessions.
Christoph Becker and Hannes Kulovits, Vienna University of Technology
12:30 – 13:30
Lunch
13:30 – 15:00
Experiencing the Testbed Environment
Perform a variety of experiments using the selected tools and services demonstrated in the previous Testbed session. Use the Planets Corpora to perform experiments on a range of annotated data. Discuss the results and the impact they could have on further preservation planning.

Break out sessions
Edith Michaeler, Austrian National Library and Matthew Barr, HATII at the University of Glasgow
15:00 – 15:30
Break
15:30 – 16:00
Clive Billenness, British Library
16:00 – 16:30
Round-up of the learning days, lecturer's panel, discussion and feedback.

Certificates and Feedback Forms
Clive Billenness, British Library